Back to: Store Management SS 2
Welcome to today’s class!!
We are thrilled to have you in our class!!
In today’s Store Management class, we will be learning about Chronological Filing
Chronological Filing
From our previous class, we learned that Filing is a fundamental element of records management, but one thing that is often the problem is that people tend to overlook it.
However, for Chronological filing, files and folders of documents are arranged in order of their date, day, and time. This sequence can be according to their date of receipt, or date and time of their creation with the most recent date in front of or on top of the previous items. This method of filing is only suitable for specific things such as receipts.
This is also a method of filing documents that allows you to maintain all documents associated with a particular transaction or business relationship. Chief among its benefits is that chronological filing is thorough recordkeeping. It is capable of telling a story about the transaction or relationship to a person unfamiliar with events. However, chronological filing has its disadvantages and its other filing method may offer a better system, depending on the documents being maintained.
It is an advantage of costing less to maintain. In other words, it is less expensive to maintain.
However the disadvantages outweigh the advantages. Some of the disadvantages include:
- This method is not suitable for large organizations
- In order to retrieve information precise dates must be known.
- Retrieving information can be time-consuming
In summary, Chronological Filing involves organizing and ordering documents and records in a dated sequence. This sequence can be according to their date of receipt, or date and time of their creation.
Evaluation
How is Chronological Filing different from normal filing?
Reading Assignment
Explain what C Filing entails
Weekend Assignment
List and explain the advantages (s) and disadvantages of C Filing.
We hope you enjoyed today’s class. In our next class, we will be talking about the Indexing
Let us know your thoughts and questions in the comment section, and we will attend to them as fast as we can.
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