Features of Formal Letters

Welcome to today’s class!!

We are excited to have you join our class!!

In today’s English class, we will be learning about Features of Formal Letter

Features of Formal Letters

In our last class, we learned about informal letters. Can you remember how we described what an informal letter is?

We said informal letters are personal letters that are written to let your friends or family know about what is going on in your life and to pass your regards. 

formal letters

However, for formal letters, we consider it to be very official, serious and written for official purposes only. 

Formal letters are not written to families and friends because they usually contain serious and important information. Such as an application for a job, a letter to the Head of a company, school, and so on.

The features of a formal letter are quite different from that of an informal letter. The following are the features of a formal letter:

Sender’s address


Name / Designation of Addressee

Address of the Addressee



Body – Introduction, Content, Conclusion

Complimentary Close

Signature / Name of the Sender

Designation of the Sender


Let’s take a look at an example of a formal letter.


Ginger Avenue,

Boulevard Town,



July 30, 2023


The Director

JVC School

22, JVC Close




Dear Sir,

Sub.: Enquiry about JVC Coaching Classes.

This is with reference to your advertisement in the ‘The Times of Ghana for JVC Coaching classes. I have passed the B.Sc. degree examination with Statistics as the main subject. I am keen on joining your institute for the coaching classes.

Kindly let me know about the procedure of applying for the qualifying test and its date. I would also like to know the duration of the coaching programme, the duration and the number of classes per week along with the available mode of classes. Information about the fees payable and the study materials is highly appreciated. Could you please send me a copy of your prospectus?

I would like to enroll as soon as possible. Your early response will enable me to decide fast.

Thank you.


Kind regards,

Samuel Mensah. 


It is important to remember that  features of a formal letter are different from that of an informal letter. And the features of a formal letter include; Sender’s address, Date, Name / Designation of Addressee, Address of the Addressee, Salutation, Subject, Body – Introduction, Content, Conclusion, Complimentary Close, Signature / Name of the Sender, Designation of the Sender.



Based on today’s lesson, how will you define a formal letter?


Reading Assignment

Name the features of a formal letter


Weekend Assignment

Write a letter applying for a job in your community. 


We hope you enjoyed today’s class. In our next class, we will be learning about Autobiographies. 

Let us know your thoughts and questions in the comment section, and we will attend to them as fast as we can.formal letters

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