Writing: Letters of Invitation

Welcome to today’s class!!

We are excited to have you join our class!!

In today’s English class, we will be learning more about Letters of Invitation

We have come to know from our previous classes, that business letters discuss opportunities for companies to work together, such as through a partnership, collaboration, promotion, or request.

Come with me as we learn about letters of invitation. 

Letters of Invitation 


letters of invitation

Letter writing is very important, not only for communicating clearly, but also for making a good impression—especially a first impression. 

Before writing a letter, consider the type of letter you need: formal or informal. Each has a distinct format you will want to follow.

lettersof invitation

Steps To Note When Writing A  Letter of Invitation

All formal letters start with the contact information and date. In the full block style, this goes in the upper left-hand corner. l

First, as the sender, type your full name and address aligned to the left side, just as you would when addressing an envelope. 

Secondly, Formal letters always have a greeting at the beginning of the written content as a cue that your message is about to begin. This is known as the salutation.

Thirdly, the Body. This is where you write your message. The body of the letter follows the normal rules of grammar, so write it as you would any other formal document.

Formal letters also use a standard complimentary close or sign-off, similar to the salutation, before ending with an authentic signature. 

One of the most common closers is “Sincerely,” including some variations like, “With sincere gratitude,” or “Sincerely yours.” Other common sign-offs include “Best,” and “Yours.” 

Example: Letter of Invitation To A Parent. 


Since this letter is going to be written in a school letter headed paper, the school’s address is already attached to the letter. All we have to include is the receiver’s address. 


January 27, 2007


67, Doyle Cole Close,

Game Estate,


Lagos State. 


Dear Sir,


It is our pleasure to invite you to our school’s annual Inter House Sport Committees Meeting scheduled to hold on the 20th of February, 2007. As you already know that at the first meeting, the parents agreed to have the second meeting at the school auditorium with the proprietor in attendance, which is why we will not only have the proprietor in attendance but each member of the school’s management. 

We appreciate your attendance in the last meeting, and hope you will be able to honor this year’s invitation where we hope to discuss how to have a successful and memorable Inter House Sport this year. 

Enclosed with this letter is the cost of your children’s fees for the Inter House Sport and how to go about making payment. 


Best regards,

Mrs Remi Gandi

General Secretary, Joy International Schools



Identify the purpose of today’s letter of invitation and mention these:

  • The sender
  • Receiver
  • The purpose for writing the letter

Reading Assignment

Explain the steps involved in writing a letter of invitation

Weekend Assignment

Using the example of the letter written in today’s class, write a letter inviting the chairman of your local government to your school’s end of the year party. 


We hope you enjoyed today’s class. 

Let us know your thoughts and questions in the comment section, and we will attend to them as fast as we can.

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